In-House Team Building Events Vs External Team Building Providers

By | June 6, 2023

When businesses consider organising a team building event, this task typically becomes the responsibility of the Human Resources Department. There are exceptions of course. For instance, it is possible that the scheduling of an event will be done by a member of an administrative team but this is usually decided by the size of the business. In most instances, we have found that the larger organisations make use of their HR Departments to schedule such an event and the smaller businesses rely on a designated member of the administrative team to organise the event. There are also instances where businesses draw up a team, consisting of different members from different departments, that will be responsible for the organisation of a team building event.

Every business is unique and as such has their own approach to the organisation of a team event for the company but whichever department, team or individual responsible for the booking, there is regularly a question that arises, which is: “Should we just organise an event ourselves and make it an in-house team event?” This question may vary in form but the emphasis is always the same, that businesses imagine they will save money by organising an event themselves rather than calling in the professionals. In our considerable experience, businesses will not save money by organising the event in-house, in fact we have found that in the long run, it costs more money to organise an event in-house. There are very good reasons why professional event management providers are in business and also very good reasons why business should always make use of an outside provider.

To illustrate this point, there are a variety of considerations to be made. When engaging an event management company, a client benefits from the considerable experience and professionalism of the company they have chosen to organise and oversee their team event. The team building company will be able to select a suitable venue and make the necessary arrangements based on their experience of the venue, its quality and suitability. The event supplier takes almost all of the stress out of organising a team building event, they are there to do the job effectively and efficiently. However, it is important to note that the credit for a successful event will also come to the person from the business who has contacted and engaged the event management company. This could be beneficial to a career. It should also be considered that if a department, team or individual is selected by a business to organise an in-house event, if the event does not go well there will be a degree of blame attached to the individuals responsible for organising the event. This would be an unfortunate situation. So by engaging a professional company, the benefits are not only that a business will profit from the experience and professionalism available to them but also they will profit from the professional objectivity of the team building supplier. The distance and perspective provided by a team building company can make all the difference between a successful event that reflects positively on the corporate organiser and an unsuccessful in-house event that reflects poorly on the corporate organiser.

Most team building events, in their broadest sense, are organised with similar objectives in mind. The objective is to develop the team members and assist them in becoming more effective in working together as a cohesive unit. This is what every good team building company is there to achieve for businesses. Team building companies are qualified and experienced professionals. There are very good reasons why they are in business, so that the organization of an event can be left to them while businesses are free to continue running their business as they do best.